Phone no: +977 1 5705451 or email us: info@goldstone.com.np
The purpose of this policy is to affirm Gold Stone Consultancy Pvt. Ltd.’s commitment to upholding the rights and welfare of children, preventing child labor in all its forms, and ensuring compliance with national labor laws and international standards. As an IT and professional services company, Gold Stone Consultancy recognizes its ethical responsibility to ensure that its operations and business partners do not exploit or endanger children in any way.
This policy applies to:
All employees (permanent, temporary, contractual, and interns) of Gold Stone Consultancy Pvt. Ltd.
All suppliers, vendors, contractors, and partners working with or on beha
Gold Stone Consultancy Pvt. Ltd. strictly prohibits:
The employment or engagement of any person below the minimum legal age for employment as defined by the Labor Act of Nepal and relevant ILO conventions (No. 138 and No. 182).
Any form of child labor, whether direct or through third-party contractors.
Any exploitation, abuse, or neglect of children in the course of business operations, community engagement, or communications (including digital media).
lf of the company.
Child: Any individual under the age of 18 years.
Child Labor: Work that deprives children of their childhood, potential, dignity, and is harmful to their physical and mental development.
Young Worker: A person above the legal minimum age for employment but below 18 years, engaged in light, non-hazardous work permitted under law.
Management
Ensure awareness and implementation of this policy across all business functions.
Verify that no minors are employed directly or indirectly.
Take corrective measures if any violation is identified.
Employees
Report any suspected child labor or child exploitation associated with the company or its partners.
Comply with all company procedures and guidelines related to ethical conduct and labor laws.
Suppliers and Contractors
Must adhere to the same standards as Gold Stone Consultancy Pvt. Ltd. regarding child labor and protection.
Provide written assurance of compliance with labor laws and ethical employment practices.
The HR Department and Compliance Officer will conduct periodic reviews and audits of employment records and supplier practices.
Any violation of this policy will result in disciplinary action, termination of contracts, or reporting to relevant authorities as appropriate.
This policy will be reviewed annually or as needed to ensure compliance with national laws and international best practices. Updates will be approved by the Managing Director or designated authority.
The Gold Stone Consultancy Pvt Ltd Equality & Diversity Policy applies to all of its employees, temporary workers and consultants. Any third-party suppliers and contractors are also required to adhere to the provisions of the policy while engaged by The Gold Stone Consultancy.
The Gold Stone Consultancy Pvt Ltd believes in the values and benefits diversity can bring to its workforce and it seeks to maintain a workforce comprised of talented and dedicated individuals whose skills and backgrounds reflect the diverse nature of the business environment in which it operates. Accordingly, the composition of The Gold Stone Consultancy Pvt Ltd ’s workforce is intended to reflect a diverse mix of skills, experience, knowledge and backgrounds. Additionally, The Gold Stone Consultancy Pvt Ltd is fully committed to being an equal opportunities employer and is opposed to all forms of unlawful and unfair discrimination.
The commitment to diversity and equality in the workplace is good management practice and makes sound business sense. Workforce diversity promotes, among other things, the inclusion of different perspectives and ideas, and ensures The Gold Stone Consultancy Pvt Ltd has the opportunity to benefit from all available talent. Every employee is entitled to a working environment which promotes dignity and respect to all. No form of intimidation, bullying or harassment will be tolerated. The Gold Stone Consultancy Pvt Ltd ’s recruitment and selection practices aim to hire the kind of people who support these aims.
All employees, whether part time, full time or temporary, will be treated fairly and equally and with respect. Selection for employment, promotion, training or any other practice will be made on criteria free from unlawful bias.
As an inclusive employer, The Gold Stone Consultancy Pvt Ltd recognizes that promoting a culture of equality and diversity is crucial to demonstrating not only how it values its people, but in maintaining each employee’s engagement and ensuring the continued success of The Gold Stone Consultancy Pvt Ltd. To promote these principals, The Gold Stone Consultancy Pvt Ltd aims to break down some of the barriers that have traditionally existed in the workplace, such as, for example, the stigma surrounding mental health by promoting mental health awareness among its workforce through counseling and providing educational materials on the subject. The Gold Stone Consultancy Pvt Ltd respects, and expects the entire workforce to respect, each employee and the contributions and value each employee adds. The Gold Stone Consultancy Pvt Ltd ’s aim, which is made evident through its policies and practices, is to enable every employee to reach his or her full potential.
The Gold Stone Consultancy Pvt Ltd recognizes that people have live outside of work and has policies in place to support employees with commitments such as caring for family members, undertaking study and just having some balance between work and life. The Gold Stone Consultancy Pvt Ltd ’s Personal Interest Allowance (PIA), for example encourages employees taking up new interests completely outside of work.
Even those who do not yet work for The Gold Stone Consultancy Pvt Ltd will be treated in this same way. The Gold Stone Consultancy Pvt Ltd’s recruitment and selection policy and practices evidence its approach to equality and diversity.
This Labor Policy outlines Gold Stone Consultancy Pvt. Ltd.’s commitments and procedures relating to employment, working conditions, rights and duties of employees, compensation and benefits, leave entitlements, social security, occupational health & safety, and dispute resolution. It is designed to ensure compliance with the Nepal Labour Act, 2074 and associated rules as well as core donor standards for ethical employment.
This policy applies to all employees (full-time, part-time, contractual, trainees/interns and outsourced staff) of Gold Stone Consultancy Pvt. Ltd.
2.1. Employment Types
Employees may be hired under:
All employees must receive a written employment agreement detailing duties, remuneration, benefits and conditions of service.
2.2. Probation
New employees will undergo a probation period of up to six (6) months. Performance will be evaluated during probation, after which status will be confirmed, extended (only with documented justification), or terminated in accordance with Nepal’s Labour Law.
4.1. Salary and Minimum Wage
Salaries must be paid in accordance with government-declared minimum wage and remuneration standards. Employees shall receive full remuneration and benefits from the start of employment.
4.2. Increments
Employees who complete one year of continuous service are eligible for an annual salary increment of at least half a day’s basic remuneration.
4.3. Festival Bonus (Dashain / Tihar)
Where applicable, employees will be entitled to festival bonuses as per legal requirement or contractual agreement.
5.1. Annual Leave
Employees earn leave at the rate of 1 day per 20 days worked (subject to organizational calendar and law)
5.2. Sick Leave
Employees are entitled to paid sick leave (law-prescribed number of days) supported by medical certification.
5.3. Maternity and Paternity Leave
Female employees are entitled to maternity leave consistent with law (e.g., 14 weeks with paid and unpaid components). Male employees are entitled to paternity leave as per legal provision.
5.4. Mourning Leave
Employees may receive mourning leave following the death of a family member as prescribed by law.
5.5. Public and Festival Holidays
Employees will observe public holidays designated by the Government of Nepal.
Gold Stone Consultancy shall ensure compliance with social security and insurance obligations:
Gold Stone Consultancy is committed to maintaining a safe and healthy workplace:
The Company prohibits discrimination on the basis of caste, gender, religion, ethnicity, disability, sexual orientation, or age. Employees will be selected and treated on the basis of merit and organizational needs.
Employees may raise grievances with HR. If unresolved internally, issues may be referred to the Labour Office or Labour Court as provided under the Labour Act.
Gold Stone Consultancy shall maintain proper employment records, social security filings, and ensure compliance with all statutory reporting requirements. The Company shall cooperate fully with labour inspections and regulatory audits.
This policy shall be reviewed periodically (at least annually) to ensure alignment with Nepal’s legal changes and best practice (including donor requirements for ethical employment).
Data Privacy Policy
GoldStone Consultancy is committed to protecting the privacy and confidentiality of Personal Information about its employees, customers, business partners and other identifiable individuals. GoldStone’s policies, guidelines and actions support this commitment to protecting Data. Each employee bears a personal responsibility for complying with this Policy in the fulfillment of their responsibilities at GoldStone.
Policy sets the minimum standard and shall guide all GoldStone employees and Agents even if local law is less restrictive. Supplemental policies and practices will be developed as needed to meet the local legal or departmental requirements. Supplemental policies and practices may provide for more strict or specific privacy and protection standards than are set forth in this Policy.
2.1 Privacy: GoldStone respects the privacy of its employees and third parties such as customers, business partners, vendors, service providers, suppliers, former employees and candidates for employment and recognizes the need for appropriate protection and management of Personal Information. We are guided by the following principles in Processing Personal Information:
2.2 Notice: When collecting Personal Information directly from individuals, GoldStone strives to provide clear and appropriate notice about the:
2.3 Choice: Generally, GoldStone offers individuals a choice regarding how we Process Personal Information, including the opportunity to choose to opt-out of further Processing or, in certain circumstances, to opt-in. However, explicit consent from individuals is not required when Processing Personal Information for:
2.4 Accountability for Onward Transfer: In regard to the transfer of Personal Information to either an Agent or Controller, Avnet strives to take reasonable and appropriate steps to:
2.5 Security: GoldStone takes reasonable and appropriate measures to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction, taking into due account the risks involved in the Processing and the nature of the Personal Information.
2.6 Data Integrity and Purpose Limitation: GoldStone will only Process Personal Information in a way that is compatible with the purpose for which it has been collected or subsequently authorized by the individual. GoldStone shall take steps to help ensure that Personal Information is accurate, reliable, current and relevant to its intended use.
2.7 Access: GoldStone provides individuals with reasonable access to their Personal Information for purposes of correcting, amending or deleting that information where it is inaccurate or has been processed in violation of the GoldStone data privacy principles.
2.8 Recourse, Enforcement and Liability: Violation of this Policy by an employee or contractor of GoldStone will result in appropriate discipline up to and including termination. Violation by an Agent, Controller or other third party of this Policy or GoldStone’s privacy requirements will result in the exercise of appropriate legal remedies available at law or in equity including termination for material breach of contract.
3.1 Roles and Responsibilities: Responsibility for compliance with this Policy rests with the heads of the individual functions, business units and departments together with any individual employee collecting, using or otherwise Processing Personal Information. Business unit, function and department heads, in coordination with the Legal Department, are responsible for implementing further standards, guidelines and procedures that uphold this Policy, and for assigning day-to-day responsibilities for privacy protection to specific personnel for enforcement and monitoring.
3.2 Implementation: This Policy is meant to be implemented in conjunction with supplementary data privacy policies specific to a region, country or department, if required. These supplementary data privacy policies will account for differences in data protection requirements by jurisdiction or function and will specify individual roles and responsibilities. GoldStone business units, functions or facilities will implement supplementary data privacy policies as required to be in compliance with applicable laws.
3.3 Interpretation: In the event of any conflict between this Policy and any supplemental data privacy policy, this Policy will supersede the supplemental data privacy policy to the extent that the supplemental data privacy policy is less restrictive. Local data privacy policies may provide for stricter data privacy and protection standards than are set forth in this Policy. In the event local data privacy law provides for stricter data privacy and protection than this Policy, the local data privacy law will supersede this Policy in that jurisdiction to the extent necessary to comply with stricter local law.
“GoldStone” is GoldStone Consultancy Pvt. Ltd. and all its subsidiaries and affiliates globally.